Salary range: $75-85K+/yr. DOE.
THIS IS NOT A REMOTE POSITION. MUST BE WILLING TO RELOCATE.
POSITION SUMMARY: The Senior Staff Accountant contributes to the overall success of the Finance Department by communicating effectively and candidly, collaborating closely with other finance team members, and reporting to the Controller on all accounting functions. Success will be demonstrated through teamwork with the management team and employing action-oriented problem-solving. This hands-on role contributes to proper accounting procedures and controls, cash management, accrual entries, recording all revenue and expense transactions, accurate payroll processing, review and timely submission, and properly completing month-end journal entries. This role contributes to preparing accurate and timely financial statements in compliance with Generally Accepted Accounting Principles (GAAP) in collaboration with the Chief Financial Officer and Controller.
DUTIES and RESPONSIBILITIES:
General Accounting & Financial Report Preparation
- Completes activities as directed by the Controller and/or CFO by contributing to the accuracy of financial records and transactions, identifies and researches discrepancies, resolves or makes recommendations for corrective actions, creates audit reports, and works with external auditors to support annual audits.
- Reconciles identified discrepancies with regard to journal and accounting transactions, reviews, research, and analyzes reporting errors, creates reports and compiles supporting documents for corrections within accounting systems, and guides management through corrective actions.
- At the direction of the Controller and/or CFO, assists in the timely and accurate preparation of financial reports and assures that the reports reliably reflect the financial position of the health center.
- Monitors and tracks expenditures and revenues.
- Manages specific contracts/accounts and related accounts payable; reviews and approves certain invoices for payment (or ensures managers are properly reviewing and approving invoices), ensures contract rates and terms are accurate, prepares journal vouchers, and creates and maintains account spreadsheets.
- At the direction of the Controller and/or CFO, assists in the preparation of customized accounting reports, spreadsheets, and financial statements from the electronic health record (EHR) system for integration and record keeping within the financial software and for monthly financial metrics reporting.
- Assists the Controller with researching and compiling data and reports on financial data for the CFO, management, or Board of Directors, to create quarterly and annual reports as required, and assists Controller and/or CFO and executive management with data submissions and compliance reporting.
- Works with Controller and/or CFO and executive management as point of contact to respond to inquiries from internal and external stakeholders.
- Along with the Controller and CFO, ensures compliance and maintains fiscal accountability for rules, regulations, standards, policies, and procedures in accordance with accounting principles and grants.
- Assists the Controller and/or CFO in preparation, direction and/or submission on a timely basis, all financial data associated reports required by government and other regulated agencies including but not limited to, payroll tax reports, public disclosure reports and third-party payor cost reports.
- Assists the Controller and/or CFO with the preparation of internal financial reports including work papers for annual financial audit.
- Complete special projects and reports, as requested by the Controller and/or CFO.
- Collaborates closely with the Controller and/or CFO to develop annual operational, capital, and federal budgets that support the organization’s long and short-range plans and objectives and reflects the Board approved strategic plan.
- Assists the Controller and/or CFO in identifying undesirable trends and potential business opportunities.
Payroll Processing & Reporting
- Ensures payroll bank funding; verifies funds are in the operating account for payroll and payroll
- Assists in the reviews of Quarterly tax reports and EFT
- Assists in the preparation of year-end.
Revenue Cycle Management
- Under the direction of the Controller and/or CFO, work with the Accounts Receivable employee to reconcile the daily posting and reporting of revenue to the bank accounts.
- Under the direction of the Controller and/or CFO, participates in the general accounting with the Billing Manager associated with patient revenue, sliding fee, bad debt write-off, and contractual write-off third-party reimbursement.
- Works directly with the Accounts Receivable employee for day-to-day functions.
Grant Funding Tracking & Reporting
- In coordination with the Controller and/or CFO, participates in the management of grant processing. This may include, but is not limited to, grant tracking, set-up, expense reporting, reviewing grant awards and terms for financial impacts, auditing grant records and transactions, researching and analyzing expenditures and revenues, creating quarterly and annual grant reports, and closing out grants within financial systems.
- Participates in the monthly processing for drawdowns or invoicing of federal, state, and other grant accounts.
- Participates in grant budget creation, following guidelines established by funding sources, to allow for approval and spending down of all awarded funds.
Back-up Payable Cycle Processing
- Provides support and direction in accounts payable processing, including but not limited to payable entry, ACH, direct payment, and hard check processing for vendor payables, complete payable processing, including invoice approvals, entry set up for new vendors, and payable processing.
- Works directly with the Accounts Payable employee for day-to-day functions.
QUALIFICATIONS, EDUCATION and EXPERIENCE:
- Bachelor’s Degree in Accounting, Finance, or a related field is required; experience in lieu of education will be considered.
- 3+ years of accounting experience required.
- Demonstrated hands-on skills and experience in preparation of cash flow analyses and budget variance analyses required.
- Demonstrated experience working with GAAP accounting is required.
- Financial experience in a healthcare setting preferred.
- Grants management preferred
REQUIRED KNOWLEDGE, SKILLS and ABILITIES:
- Proficiency in financial software, Excel, and other Microsoft applications.
- Ability to meet communicated deadlines and schedules.
- Strong interpersonal and leadership skills with the ability to communicate and manage at all levels within the organization are required.
- Ability to exercise sound judgment and make decisions based upon accurate and timely analysis.
- Strong problem-solving, creative, and analytic skills are necessary.
PHYSICAL DEMANDS:
- Lifting, bending, reaching, pushing, carrying, sitting, and driving an automobile. Vision and hearing were corrected to be within normal range. Physical mobility within the clinic.
HAZARDOUS CONDITIONS:
- Minimal exposure to infectious diseases.
WORKING CONDITIONS:
- 90% office-based, 10% clinic-based.
- Occasional evening or weekend work required. Periodic state and national travel.
MACHINES, EQUIPMENT, TOOLS, and SUPPLIES USED:
- Computer, printer, calculator, fax machine, copier, multi-line phone system, private automobile, and/or cellular phone.
To apply, please send resume and cover letter to humanresources@siskiyouhealthcenter.com.